The key to sustained productivity is to continually and rapidly improve business processes. Keyfile understands that your business needs are not static. Our software empowers you to automate business processes quickly.

The time-consuming process of moving information around manually is alive and well in many corporations despite all the advances in the technology that sits on everyone's desktop. Business processes continually change. We constantly find better ways of getting the job done. The challenge is putting ideas into practice. By combining document management with dynamic workflow software. Keyfile facilitates changing business processes.

Keyfile workflow software provides clear benefits because it is easy to use, robust in features, and tightly integrated within standard client/server environments.

Keyfile workflow software allows you to:

• Visualize processes within your organization. See the bottlenecks. Recognize the wasted steps. Notice the endlessly inefficient redundancy. Use simple, graphical tools to create and represent work steps, set up complex decision prerequisites, preassemble supporting information, and build team consensus.

• Take a mission-critical document; forward it to a list of individuals for review, annotation, revision, and approval; and even track their progress. All with a simple click of the mouse right from your desktop.

• Empower your managers to automate and control their business processes without waiting for the MIS application development backlog to clear.

• Enable your professional workers to modify business procedures, continuously creating more innovative and efficient ways of getting the job done.

• Not only are Keyfile workflows reusable, but they can also be modified or refined in real time "on the fly." This is essential where employees are constantly challenged to find a better way to get their jobs done.

• Keyfile constantly monitors the progress of hundreds of workflows throughout the system and notifies you whether specific tasks, steps, or action items have been completed or not. No other product gives you this breadth of features.

Keyfile's powerful, integrated feature set provides the most comprehensive solution for breaking the front office gridlock caused by lengthy approval cycles, tedious document distribution and expensive archive management.

Ease of use

• Keyfile is built on an object-oriented desktop, which includes icons representing familiar document handling tasks. Simply drag and drop to easily edit, print, fax, distribute, or mark up any office document.

Scan, capture, and file

• With Keyfile, you scan, import, and capture documents and files created by any Windows or DOS application, including spreadsheets, word processor, graphics, and CAD files. It includes tools for batch scanning, optical character recognition (OCR), indexing, and filing. Plus, Keyfile's unique TIFF-it technology automatically converts Windows application documents into Keyfile image documents.

View and mark up

• Keyfile allows you to select the page rotation, magnification, and scaling you need to enhance document readability. It supports ad hoc handwritten and typed comments - "sticky note" and Keyfile's TypeMatic notations - as well as Microsoft object linking and embed- ding (OLE) objects (text, data, image, sound, or video) for inserting any object as a comment.

Retrieval and sharing

• Keyfile's easy-to-use file cabinet lets you search for documents by criteria that are meaningful to you, such as title, type, author, or date. You use user defined and full-text keywords, shared folders, baskets, and file cabinets with full security protection, together with Keyfile's advanced file locking, simultaneous mark up, viewing, and access to shared documents.

Distribution and workflow

• Keyfile includes features for work-group mail and network taxing, with private and shared address books. Message handling service (MlS) communications software links remote Keyfile workgroups through popular e-mail services. Other features enable workflow tracking, monitoring and dynamic modifications of job steps and task recipients.

Archiving and security

• Keyfile offers support for rewritable and multifunction optical drives and jukeboxes, file cabinets configurable for transparent optical or magnetic storage, and automatic optical-to-magnetic caching. Keyfiles object security matrix provides for desktop passwording and security groups and affords six levels of object access, including read, add comments, and write.

Keyfile's enhanced functionality boosts productivity and lowers costs, while optimizing your investment in computing resources.